In-house Design and Planning Assistance plus “Day Of” Coordination
SERVICES START FROM DAY ONE…
This package includes (but not limited):
- Phone and email planning and communication sessions
- Basic styling, design and planning advice
- Assistance with event design, theme and décor execution
- Assistance with budget development and management
- Assistance with vendor selection of ceremony, music, flowers, transportation, photographer etc.
- Assistance with vendor relations
- Itinerary planning, timeline and etiquette guidelines
- Final confirmation with vendors via walk through of timeline and directions for ceremony
- “DAY OF COORDINATION”
- Coordination of site visit meetings with vendors.
Review logistics for the “Day of”
Floor plan schematics for ceremony, cocktail hour and reception.
Timeline layout and implementation
- Wedding Coordination and planning of rehearsal ceremony
- Complimentary 60 minute booking time for day prior to the event to run a rehearsal ceremony (scheduling permitting)
- Assisting ceremony rehearsal with couple and coordinating with officiant
- Tracking and organizing all vendor deliveries and rentals at M&D Farm from Thursday to Saturday.
- Coordinating / directing vendor arrivals the day of from first AM (caterers, florists, hair stylists, etc...)
- Arrange all moves including all floor moves, props, etc for event
- Coordinate with caterer set up and breakdown of ceremony chairs, dining tables and chairs
- Oversee all details of floral, table set up, etc to ensure flawless execution, attention to detail, and standards are met
- Tracking and welcoming bus shuttles and direct parking area
- Direct guest flow to different areas as needed based on timeline
- Coordinate with musicians / DJ wedding party introductions, first dance, speeches etc...
- Placing / lighting client provided candles on the tables in the lounging areas and in lanterns around the property
- Direction / coordination of ceremony procession and recession the day of
- Available and present for the entire event to assist or answer any questions
- Ensure end of event breakdown, clean up, transportation and all closing activities run smoothly
- Organizing all rentals’ pick-ups from M&D Farm a day after the event.
NOTE: M&D Farm’s Design and Planning Assistance plus “Day Of” Coordination Services don't include candles, flowers, floral arrangements, floral / prop / candles dining table set ups or floral-greenery layouts. M&D Farm floral table decor is available at an additional price.
DESIGN AND PLANNING ASSISTANCE PLUS “DAY OF” COORDINATION SERVICE fee: $2,900 plus 8% tax. Payment Schedule: A retainer of 50% of the fee is due when signing this document. Remaining fees are due 120 days prior to the event or wedding. *All retainers / payments / fees paid to date are non refundable.